How do you control productivity

Employee productivity: these 7 tips will make your team even more productive

Only a productive team is a good team. But how can you increase the productivity of your employees? With these 7 tips it works.

Is an employee well trained and has enough experience, does the rest almost take care of itself? Unfortunately, that is not always the case. Because whether someone works productively does not only depend on their ability. Martin Zwilling, founder of “Startup Professionals”, has also had this experience. The start-up consultant knows: Even the boss has to work hard for the team to develop its full potential. In the American business magazine Inc.com, he shared seven tips that, in his experience, help to increase the productivity of every single employee.

1. Communicate goals

What are the company's goals? As a boss, you should always keep this question in mind. But employees should also know what they are working towards - all of them. Zwilling advises not to infer the whole team from just a few employees. “I always felt like I was communicating too much because I repeated a key message in three meetings. Until I heard the sentence: 'Why wasn't I told what was expected earlier?' ”Gemini's tip: explain the goals of a project at least five times in different groups so that everyone really knows what they are doing and what they are working for.

2. Clearly define responsibilities

Even if everyone in the company knows what job they have - they also have to know what tasks this job includes. For a boss who knows his company inside and out, the tasks may be obvious. Nevertheless, especially with new employees, one must clearly define areas of responsibility; because what belongs naturally to a job in one company can belong to a completely different area of ​​responsibility in another. But employees who have been with the company for many years also benefit from clearly defined responsibilities. If everyone knows what they have to do, tasks are processed faster - and annoying duplication of work is avoided.

3. Give freedom of choice

As a business leader, it is tempting to make decisions both large and small on your own. After all, you want to be aware of everything that is going on in the company. However, this often has a negative effect on employee productivity. "With micromanagement you harm productivity," explains Zwilling. The team will be demotivated if the boss makes all the decisions. Employees did not feel that they were being taken seriously. In addition, it takes time for employees to discuss everything with management.

4. Give regular feedback

“You did a good job this week, keep it up!” That's a sentence everyone likes to hear. He motivates employees because they know that the boss is aware of their efforts and appreciates them. But critical feedback can also help employees work more productively. After all, this is a way of helping to prevent future mistakes. No official appointment is necessary for a short feedback, a marginal feedback is sufficient. For Zwilling, it is particularly important to provide feedback without emotions and to stick to the facts.

You can also read about this: Constructive criticism: The smart way to practice feedback

5. Provide work material

Of course, if an employee is to complete a task, they must have all the work materials they need. A plumber without a pipe wrench can only do his job to a limited extent, an office worker without a computer is in a fix. But there can also be information, for example, that only someone who has been with the company for a long time has. It is the boss's job to make sure that the employees can do their jobs. That means they have the information, tools, and training they need - or know how to get there.

6. Answer questions

Even if a boss doesn't make every decision in the company (see tip 3) - he should still react to situations that give employees stomach pain. This means that he has an open ear for questions from his employees and also supports them with problems that exceed their own area of ​​responsibility. The team has to realize: There is someone there for us, we are not on our own.

7. Reward positive results

Personal appreciation in front of team members is often worth more than financial incentives. However, that is not to say that you should pay poorly for your employees. Because Zwilling says: “In the long run you get what you pay for.” The combination of appreciation and fair pay keeps productivity high.

Perfectly prepared for employee appraisals

With the checklist "Perfectly prepared for employee appraisals" you, as a manager, go into conversation with your employees with a good feeling - and know exactly what you want to say. Download the checklist now!