E-mail is unimportant these days
The Impact of Email on Your Career
It often happens quite rashly: An e-mail is scanned, the content looks interesting or at least relevant and people quickly click "Forward". If you consider that not only we ourselves, but also our colleagues tend to behave like this, you realize how much we flood other people's email boxes with it. Superiors in particular don't like to see people stealing their valuable time with nonsensical e-mails and forwarding them. Studies show that processing our e-mails costs us not only time, but also concentration and productivity. Less is more, says Chief Commercial Officer Ravin Carr, currently employed by GBS, and has listed the worst email errors in a new post on Mashable.
Email affects careers
Whenever we see a person, we evaluate him. This often happens without our wanting to, but it usually leaves a persistent, if not permanent, impression. In times of increased written and virtual communication, e-mail traffic naturally also plays an important role - and thus has a not inconsiderable influence on your career. For example, if you always click too quickly on the popular “Forward” or “Forward” and then tick the topic - in this case the email - you run the risk that your manager will consider you ineffective. It is better like this:
- Edit the original email so that the essentials can be filtered out quickly and easily for the recipient.
- Put a few introductory words in the email in appropriate context to guide the recipient's mind.
- Get involved and make suggestions on how to deal with the email or its content. This shows you commitment and identification with your work and gives your career a valuable push.
Apart from these tips, one thing is of course still important: setting priorities. Not every email is forwarded and therefore worth the reader's time, which is why only selected emails should actually receive this attention. The choice of recipients is also important. "Reply all" is a great tool for group communication, but should always be used with caution. In order to distinguish important from unimportant and to filter out the right addressees, it can help to think about the biggest e-mail nuisance from the office as an example and then ask yourself: “Does this e-mail bother someone as much as I do from the emails from XY? "
Punctuation marks are your friends - so are grammar
Yes, communication over the internet is fast. And certainly not so much attention is paid to spelling and grammar in the private sector or in a nimble chat over Skype. Nevertheless, the following applies to e-mails in the business area: the grammar must be correct and punctuation marks must be in the right place. Incidentally, the latter are not pack animals, which is why you should avoid the increased use of successive exclamation marks or question marks. In the typeface, like capitalizing a whole word, it stands for impatience and aggression - two qualities that stand in your way at work.
Speak and write plain text
Nothing costs more time and causes more misunderstandings than the excessive use of phrases or smilies. The famous winking milieu, which is supposed to make your boss smile, can actually make communication easier in some situations, but it can also do exactly the opposite. Namely when it is interpreted ironically or sarcastically. Everyday expressions that require decryption also offer attack potential. So instead of “brooding over an idea for a while longer” or “pulling the cart out of the mud”, give yourself time to think and then take care of conflict management.
Avoiding these email traps will make your everyday life easier. What other tips do you have on hand to help your emails move you forward in your career?
Linda Ewaldt studied German and psychology in Hamburg and then sniffed the editorial air in small startups and large companies. Since then she has been working as a freelancer and her specialties are career and health. She prefers to write articles for OnlineMarketing.de that combine both.
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